An engineering firm in Gainesville, FL is seeking a Part-Time Executive Assistant to support the principal. This role is central to ensuring daily operations run smoothly, with key responsibilities including calendar management, meeting preparation and documentation, invoice tracking, benefits coordination, and general administrative support. Occasional errands and on-site presence are required. The ideal candidate is highly organized, self-sufficient, and comfortable supporting a leader who values family time and flexibility. This position is perfect for someone who thrives in a small, collaborative environment, is highly reliable, and can juggle multiple administrative tasks with minimal oversight.

Part-Time Executive Assistant Responsibilities: 

• Manage the principal’s calendar, schedule meetings and Zoom calls
• Coordinate meeting logistics and distribute materials in advance
• Attend meetings, take notes, and follow up on action items
• Edit, prepare, and organize internal and external documents
• Track and assist with invoicing and payment records
• Support benefits coordination and other HR-related administrative tasks
• Perform local errands such as mailing or document delivery (requires a reliable car
• Communicate effectively with internal and external stakeholders

Part-Time Executive Assistant Requirements: 

• 3+ years of experience in an Executive Assistant or similar administrative role
• High school diploma or equivalent
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Zoom
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Reliable transportation and a valid driver’s license
• Comfortable working independently and proactively managing tasks

Benefits:

• 401(k) with 4% company match after one year
• Paid holidays (part-time status)
• Flexible hybrid schedule available

Apply Now!

#LI-IR1