Posted 07/17/2026
Job Number: 17284
Executive Assistant
Irvine, California • Onsite
Industry: Legal Services
Job Category: Administrative
Job Type: Direct Hire
Salary: $75,000 - $85,000 / Annually
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Job Description
Position Title: Executive Assistant
A high-performing personal injury law firm is seeking a polished, proactive Executive Assistant to support its Managing Partner and keep a fast-moving, multi-office operation running at full speed. This highly visible role combines complex calendar management, travel coordination, property and office operations, event planning, vendor communication, and personal assistance. Approximately 30%–40% of the position will involve personal assistant responsibilities, including errands and occasional support at the Managing Partner’s Newport Beach residence. The ideal candidate is confident, tech-savvy, and exceptionally adaptable, with the judgment to anticipate needs, manage competing priorities, receive direct feedback, and deliver accurate work without constant direction.
Salary Range: $75,000–$85,000 / DOE, plus a discretionary year-end performance bonus
Executive Assistant Responsibilities:
- Manage the Managing Partner’s complex calendar, including internal meetings, media days, client calls, hearings, depositions, and other firm commitments
- Coordinate with attorneys and staff to ensure the calendar accurately reflects case deadlines, meetings, and travel requirements
- Oversees phone system maintenance and collaborates with Accounting and Operations teams on necessary upgrades
- Anticipate scheduling conflicts, shifting priorities, and operational needs before they become problems
- Arrange firm-wide business travel, including flights, hotels, and rental cars, through company accounts
- Serve as a professional liaison between the Managing Partner and firm employees, clients, opposing counsel, media teams, property managers, and outside vendors
- Manage property and facility needs for the Irvine headquarters and satellite offices throughout California and Arizona
- Coordinate office openings, furniture, supplies, repairs, phone system maintenance, and vendor services
- Partner with Human Resources, Accounting, Operations, and Marketing on office needs, events, travel, and firm initiatives
- Assist with and manage company events and firm-wide philanthropic programs
- Handle personal errands and administrative tasks for the Managing Partner and his family as needed
- Travel locally for case-related matters, including assisting clients with minors’ compromise accounts and delivering settlement checks
- Visit satellite offices as needed to address operational needs and ensure each location is fully supported
- Maintain discretion when handling confidential legal, business, and personal information
- Shift priorities quickly while maintaining accuracy, urgency, and strong follow-through
Executive Assistant Requirements:
- 5–7+ years of experience supporting a senior executive, managing partner, business owner, or comparable leader
- Demonstrated experience with complex calendar management, travel coordination, facility operations, and company-wide event planning
- Proven ability to anticipate executive needs and solve problems proactively
- Strong critical thinking, organization, prioritization, and decision-making skills
- Professional, polished, and confident communication with executives, clients, attorneys, vendors, and internal teams
- Ability to receive direct feedback, take ownership, and perform effectively in a demanding, fast-paced environment
- Strong technical aptitude and the ability to learn new platforms quickly
- Valid California driver’s license in good standing and reliable transportation
- Ability to travel up to 40% of the time, based on business and case needs
- Availability for an 8:00–8:30 a.m. start and occasional remote weekend requests
- Ability to work on-site at the Irvine office
Preferred Qualifications:
- Experience within a law firm, corporate legal department, or similarly demanding professional services environment preferred
- Bachelor’s degree preferred
- Familiarity with legal technology or case management platforms such as Filevine, Westlaw, LexisNexis, or legal AI tools is preferred
Benefits:
- Medical insurance through Anthem PPO or Kaiser HMO, with eligibility beginning the first of the month following 60 days of employment
- Dental insurance through Principal
- Vision insurance through VSP
- 401(k) with a 3% safe harbor contribution after one year of employment
- Health savings account (HSA)
- Life insurance
- Pet insurance
- 80 hours of accrued vacation
- 40 hours of accrued paid sick leave
- Paid federal holidays
- Mileage reimbursement at the federal rate
- Company-provided laptop
- Discretionary year-end performance bonus
- Annual performance reviews and opportunities for career and compensation growth
If you are a sharp, resilient Executive Assistant who moves quickly, owns every detail, and knows how to stay two steps ahead of a demanding executive, apply today!
#LI-MC1 #LI-MH2
Job ID: a0CUm00004hMK6vMAG
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