Posted 04/07/2026
Job Number: 15884

Executive Assistant to HR

San Juan Capistrano,, California Onsite

Industry:  Business Services

Job Category: Executive Assistant

Job Type:  Direct Hire

Salary:  $80,000 - $100,000 / Annually

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Job Description

Position Title: Executive Assistant to HR

An energetic and highly organized Executive Administrative Assistant is sought to provide high-level support to the Senior Human Resources Leader and Vice President of Total Rewards. This role serves as a critical force-multiplier, enhancing leadership productivity and ensuring seamless communication across various stakeholders. The ideal candidate will thrive in a fast-paced environment and will be passionate about facilitating leaders to operate at their highest level. This position demands a proactive professional who can manage multiple responsibilities effectively and adapt to frequent changes. A collaborative spirit and a positive demeanor are essential for success in this dynamic role.

Salary Range: $80,000 – $100,000 / Year DOE

Executive Assistant to HR Responsibilities:

  • Support two HR executives and provide ancillary assistance to approximately eleven HR Directors as needed
  • Manage complex calendars, prioritize meeting requests, and coordinate intricate travel logistics and expense reporting
  • Independently initiate HR projects and lead the planning and execution of internal events, training workshops, and large onsite meetings
  • Act as a professional liaison, building positive relationships at all levels of the organization while maintaining strict confidentiality
  • Conduct research, gather data, and prepare sophisticated summaries, presentations, and reports to support decision-making
  • Proactively manage follow-up tasks and, when necessary, help direct support staff or resources to ensure departmental goals are achieved

Executive Assistant to HR Requirements:

  • 3+ years experience as an Executive Assistant with a large volume of calendaring, deadlines, and reporting
  • Self-motivated professional with strong work habits, reliability, and pride in delivering high-quality results
  • Trusted and thoughtful, exercising sound judgment and maintaining discretion with sensitive information
  • Collaborative with a positive personality, sense of humor, and willingness to help others succeed
  • Experience with filing/record keeping and maintaining organized physical and online databases
  • Experience communicating with various levels within the organization and external clients frequently, via phone and email
  • Type A personality with expert-level attention to detail
  • Ability to handle changes with grace, particularly frequent changes to schedules
  • Associate degree or higher
  • Skilled with Excel and able to teach oneself new functions, such as mail merge and metrics (Pivot and V/X Look-up)
  • Experience supporting the HR environment is preferred

Benefits:

  • Medical, Dental, and Vision coverage
  • 401K with a 2% match
  • Short-term and Long-term Disability insurance
  • Flexible Spending Account and Health Savings Account options
  • Tuition reimbursement
  • Pet insurance
  • Accidental Death and Dismemberment insurance

If you are an Executive Assistant to HR looking to take the next step in your career, apply now! #LI-RB1

Job ID: a0CUm00003xQgwBMAS

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