Posted 02/05/2026
Job Number: 15493

Executive Assistant

Costa Mesa, CA Onsite

Industry:  Retail

Job Category: Administrative

Job Type:  Direct Hire

Salary:  $75,000 - $85,000 / Annually

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Job Description

Position Title: Executive Assistant

The Executive Assistant will provide essential support to three leasing executives in a dynamic department responsible for managing 250 stores. This role is critical in facilitating lease deals and storage space leases, ensuring that the executives can focus on high-priority tasks. The position demands a high level of organization and attention to detail, as the workload can become heavy and priorities may shift frequently. The ideal candidate will demonstrate flexibility and a proactive approach to managing tasks. This opportunity offers a chance to work in a traditional commercial real estate environment that values professionalism and reliability.

Salary Range: $75,000 – $85,000 / Year DOE

Executive Assistant Responsibilities:

  • Prepare and update lease documents with a high level of proficiency in Word
  • Manage calendars and schedule meetings effectively
  • Create PowerPoint presentations and maintain regular use of Word
  • Support busy Tuesdays with extensive status leasing meetings and prepare on Mondays
  • Coordinate lunch orders for meetings on Tuesdays
  • Handle filing and scanning tasks
  • Assist with letters of intent and field calls appropriately
  • Manage correspondence and collaborate with the accounting, architecture, and marketing teams

Executive Assistant Requirements:

  • 5-7 years of experience as an Executive Assistant or Administrative Assistant
  • Advanced proficiency in Word, intermediate skills in PowerPoint, and knowledge of Excel formulas
  • Strong attention to detail and experience working with documents
  • Commercial real estate experience is preferred
  • Experience with lease documents is preferred
  • A Bachelor’s degree is preferred

Benefits:

  • Comprehensive benefits packet with four medical plans, with the company covering 85% of the employee’s premium
  • Fidelity 401k plan
  • 30-day waiting period for benefits eligibility
  • Annual reviews, raises, and discretionary bonuses

If you are an Executive Assistant looking to take the next step in your career, apply now! #LI-KR1 #LI-RB1

Job ID: a0CUm00003knnN0MAI

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