Posted 02/05/2026
Job Number: 15493
Executive Assistant
Costa Mesa, CA • Onsite
Industry: Retail
Job Category: Administrative
Job Type: Direct Hire
Salary: $75,000 - $85,000 / Annually
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Job Description
Position Title: Executive Assistant
The Executive Assistant will provide essential support to three leasing executives in a dynamic department responsible for managing 250 stores. This role is critical in facilitating lease deals and storage space leases, ensuring that the executives can focus on high-priority tasks. The position demands a high level of organization and attention to detail, as the workload can become heavy and priorities may shift frequently. The ideal candidate will demonstrate flexibility and a proactive approach to managing tasks. This opportunity offers a chance to work in a traditional commercial real estate environment that values professionalism and reliability.
Salary Range: $75,000 – $85,000 / Year DOE
Executive Assistant Responsibilities:
- Prepare and update lease documents with a high level of proficiency in Word
- Manage calendars and schedule meetings effectively
- Create PowerPoint presentations and maintain regular use of Word
- Support busy Tuesdays with extensive status leasing meetings and prepare on Mondays
- Coordinate lunch orders for meetings on Tuesdays
- Handle filing and scanning tasks
- Assist with letters of intent and field calls appropriately
- Manage correspondence and collaborate with the accounting, architecture, and marketing teams
Executive Assistant Requirements:
- 5-7 years of experience as an Executive Assistant or Administrative Assistant
- Advanced proficiency in Word, intermediate skills in PowerPoint, and knowledge of Excel formulas
- Strong attention to detail and experience working with documents
- Commercial real estate experience is preferred
- Experience with lease documents is preferred
- A Bachelor’s degree is preferred
Benefits:
- Comprehensive benefits packet with four medical plans, with the company covering 85% of the employee’s premium
- Fidelity 401k plan
- 30-day waiting period for benefits eligibility
- Annual reviews, raises, and discretionary bonuses
If you are an Executive Assistant looking to take the next step in your career, apply now! #LI-KR1 #LI-RB1
Job ID: a0CUm00003knnN0MAI
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