A mission-driven nonprofit dedicated to improving healthcare affordability and outcomes for seniors across America is seeking an experienced Operations Coordinator to join it’s La Jolla Campus. Funded by philanthropists, the organization combines research, policy, and innovation to transform how aging is experienced in the U.S. Here, every team member plays a role in advancing meaningful change. Join a collaborative, purpose-driven group of professionals who are passionate about building a healthcare system that serves everyone better. The Operations Coordinator is the heartbeat of daily office life, ensuring the organization runs smoothly, facilities are cared for, and every event or meeting reflects the organization’s high standards. This position blends operations, facilities coordination, and event logistics, supporting both the La Jolla headquarters and occasionally the Washington, D.C. office. The right candidate is organized, proactive, and personable — someone who thrives in a fast-moving environment, takes initiative, and enjoys wearing multiple hats to keep things running seamlessly.

Salary Range: $60,000 – $65,000 / Year DOE + 10% bonus

Operations Coordinator Responsibilities:

• Serve as the main liaison between the company and property management for building and maintenance needs
• Coordinate with third-party vendors
• Track and schedule maintenance and facility projects to ensure a smooth work environment
• Manage front desk responsibilities, including mail, deliveries, and greeting visitors
• Maintains office inventory, snacks, and supplies while managing vendor invoices and cost tracking
• Support internal communications, including anniversary and company announcements
• Assist with travel coordination and conference room scheduling as needed
• Plan and execute onsite meetings, luncheons, and organization-wide events
• Coordinate catering, setup, technology support, and vendor contracts
• Partner with IT, HR, and external partners to ensure smooth execution of events
• Support HR Director and Operations team with special projects and process improvements
• Assist with vendor research and recommendations to streamline operations
• Occasionally support the Washington, D.C. office with supply orders and facilities needs

Operations Coordinator Requirements:

• 1 – 2+ years of administrative or operations experience
• Strong organizational and multitasking skills with impeccable attention to detail
• Excellent communication and interpersonal skills across all levels of the organization
• Tech-savvy with proficiency in Microsoft Office
• Familiarity with Canva, ADP, or BambooHR is a plus
• Ability to work independently, exercise sound judgment, and maintain confidentiality
• Polished, professional presence
• Positive, can-do attitude and willingness to assist with any task, big or small

Benefits:

• 100% employer-paid medical, dental, and vision insurance
• 401(k) with company match
• Up to 10% annual performance bonus
• 3 weeks of PTO + 16 paid holidays
• Life, short- and long-term disability insurance
• Professional development reimbursements
• Mission-driven culture with opportunities to grow within operations

Apply today to join a mission that’s improving lives nationwide, starting right here in La Jolla. #LI-SB1