Posted 03/02/2026
Job Number: 14414
Executive Administrator
Sherman Oaks, CA • Onsite
Industry: Financial Services
Job Category: Administrative
Job Type: Direct Hire
Salary: $150,000 - $175,000 / Annually
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Job Description
A privately held real estate investment and property management firm is seeking an on-site Executive Administrator to serve as the organizational anchor of its Sherman Oaks, California office. This individual will provide direct executive-level support to ownership, oversee day-to-day operations, coordinate HR and investor relations activities, and ensure smooth communication across a close-knit, long-tenured team. The ideal candidate is composed, organized, personable, and thrives in an environment where no two days are the same.
Salary Range: $150,000 – $175,000 / year DOE
Responsibilities:
- Serve as primary liaison for the President/CEO, managing priorities and information flow
- Draft executive correspondence, investor communications and formal reports
- Manage confidential and sensitive business and estate matters
- Anticipate needs and provide proactive operational support
- Supervise and mentor one Administrative Assistant
- Oversee internal communications and company updates
- Manage multiple bank accounts, wire transfers and liquidity tracking
- Coordinate with CPA firm on tax filings across multiple entities
- Assist with acquisitions, refinancing and escrow coordination
- Prepare investor distributions, capital calls and communications
- Liaise directly with investors and families regarding reporting and ownership updates
- Maintain subscription agreements, partnership records and valuation tracking
- Coordinate estate-related investor transitions
- Support due diligence for acquisitions
- Coordinate insurance renewals across all lines (property, liability, workers comp, EPLI, D&O, cyber, health, etc.)
- Manage claims, inspections and broker coordination
- Post job openings, conduct initial screenings and support onboarding
- Liaise with HR consultant and labor attorney
- Oversee benefits administration (medical, dental, vision, FSA)
- Manage 401(k) plan administration and compliance
- Support payroll coordination across entities
- Oversee daily office operations and vendor relationships
- Manage facilities coordination with landlord
- Plan and execute company events
- Document recurring processes to ensure continuity
- Assist with select family trust documentation and coordination
- Provide occasional administrative support on personal matters
Requirements:
- 7-10+ years supporting C-level executives within real estate or property management
- Strong financial acumen and experience handling banking, acquisitions, and investor matters
- Experience coordinating estate-related ownership transitions
- Understanding of escrow, title, mortgages, and property insurance
- Proven discretion in managing confidential information
- Proficiency in Microsoft Office
- Yardi experience preferred
- Bachelor’s degree preferred
- Notary or willingness to obtain certification
- Demonstrated career stability and longevity
Benefits:
- Medical, dental, and vision coverage
- 401(k) with up to 5% company match
- Flexible spending account for wellness expenses
- Paid vacation, sick days, and paid holidays
- Annual discretionary bonus
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Job ID: a0CUm00003HNXShMAP
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