Hybrid

A well-established boutique law firm in Irvine is seeking a Litigation Secretary to support a team of senior attorneys in a dynamic, high-volume environment. This role is ideal for someone who thrives under pressure, loves the details, and brings experience in complex litigation, calendaring, and trial prep. It offers a close-knit team culture, strong mentorship, and the chance to work directly with tenured attorneys on meaningful and challenging legal matters. For those looking to escape the big firm atmosphere but still do high-level work, this opportunity offers the perfect blend of responsibility, connection, and flexibility.

Salary Range: $90,000 – $105,000 / year DOE

Litigation Secretary Responsibilities:

• Maintain and monitor legal calendars, ensuring accurate tracking of court dates, internal deadlines, and attorney appointments
• Prepare, revise, proofread, and e-file legal documents across state and federal courts in compliance with local rules and procedures
• Provide full-spectrum support to three high-level litigators, including trial preparation, document organization, and daily workflow coordination
• Draft and format correspondence, pleadings, subpoenas, and discovery responses based on attorney direction
• Review and summarize deposition transcripts, discovery materials, and key documents for attorney reference
• Coordinate and organize exhibits, manage witness logistics, and handle all trial-related administrative tasks
• Maintain comprehensive case files, update internal systems, and ensure all matter-related documents are properly logged and archived
• Support legal billing processes by preparing pre-bills, reviewing time entries, and resolving billing discrepancies

Litigation Secretary Requirements:

• 5+ years of experience handling complex litigation matters
• Demonstrated ability to manage trial prep and fast-paced attorney support
• Proficiency in legal calendaring, e-filing, and document production
• Comfortable using or learning new systems such as PACER, One Legal, or Matter Alert
• High emotional intelligence and ability to navigate different work styles
• Extremely detail-oriented with excellent time management skills
• Strong writing, proofreading, and communication abilities

Benefits:

• Health insurance coverage
• 401(k) with safe harbor contribution
• PTO plus paid holidays
• Discretionary holiday bonus and team lunches onsite weekly
• Social, tight-knit team with regular client events

Join a respected legal team specializing in complex litigation, seeking a detail-driven Litigation Secretary to deliver top-tier support and thrive in a high-caliber, collaborative law firm!

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