Onsite

A well-established property management company in Tustin, CA is seeking an experienced and organized Administrative Assistant to support its community management team. This role is ideal for a seasoned administrative professional who thrives in a structured environment and enjoys working in a collaborative, mature, and professional office setting. The right candidate will be reliable, proactive, and polished with a strong ability to juggle shifting priorities, coordinate daily operations, and communicate effectively across departments. This opportunity offers a supportive and upbeat work culture within a spacious and modern office. Perfect for someone who takes pride in administrative excellence and is seeking long-term stability with room for career growth into community management.

Salary Range: $50,000 – $54,000 / year DOE

Administrative Assistant Responsibilities:

• Support 3–4 community managers with administrative and operational tasks
• Answer and direct 7–10 incoming calls daily from homeowners and vendors
• Issue and track work orders, follow up on requests, and help resolve property-related issues
• Manage paperwork, maintain internal systems, and assist with HOA coordination
• Prioritize urgent matters while staying organized under changing demands
• Communicate clearly with team members, leadership, and outside contacts
• Use Outlook and Microsoft Excel (formulas) to track, schedule, and document processes

Administrative Assistant Requirements:

• Minimum 5 years of administrative experience in a professional office setting
• Proficiency in Microsoft Office, especially Excel and Outlook
• Polished, professional, and dependable with strong communication skills
• Proven ability to multitask and pivot based on time-sensitive priorities
• Organized, proactive, and comfortable working independently
• Demonstrated long-term employment in previous roles
• Experience in property management or real estate preferred

Benefits:

• Health insurance coverage
• 401(k) plan
• 13 days PTO plus paid holidays
• Office snacks and discretionary bonus
• Clean, spacious office with comfortable work areas
• Supportive, collaborative team environment

Step into a stable property management firm, looking for a dedicated Administrative Assistant to help drive team success!

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