Hybrid

A leading executive search and advisory firm in the private equity space is hiring an Administrative Assistant for its Rye, NY office. This high-performing, boutique firm operates at the intersection of investment strategy and talent, offering candidates exposure to top-tier executives and private equity clients. The role is dynamic and fast-paced, ideal for someone polished, organized, and energized by a collaborative, people-first culture. This is a rare opportunity to work alongside a seasoned, tight-knit team where your impact is felt and your ideas are welcome.

Salary Range: $70,000 – $95,000 / year DOE

Administrative Assistant Responsibilities:

• Coordinate high-volume, multi-timezone scheduling between private equity clients and executive candidates
• Manage complex calendars for senior leaders, proactively resolving conflicts and tracking timelines
• Support daily operations by preparing agendas, updating tracking systems, and formatting reports
• Serve as a point of contact for internal team members and external stakeholders
• Arrange video and in-person meetings and provide consistent, polished follow-up
• Assist with travel booking, expense reporting, and occasional office support like ordering lunch
• Maintain discretion and professionalism while juggling multiple high-priority tasks

Administrative Assistant Requirements:

• 2+ years in administrative support, executive assistant, recruiting coordination, or client services
• Professional services or executive search industry experience strongly preferred
• Expertise in Microsoft Outlook for calendar management and meeting invites
• Strong follow-through, excellent attention to detail, and top-tier organizational skills
• Polished, upbeat, and professional demeanor with a client service mindset
• Comfortable working in a high-pressure, fast-paced environment
• Bachelor’s degree preferred, but not required

Benefits:

• Health insurance coverage
• 401(k) with safe harbor contribution
• 3 weeks PTO plus paid holidays
• Co-investment program with fee-free investing options
• Team-building perks including seasonal retreats, social outings, and regular celebratory events

Step into a fast-moving executive search firm serving private equity clients, hiring a detail-driven Administrative Assistant to manage scheduling and team support!

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