A private equity firm is seeking an Administrative Assistant to support its growing team. This role will provide critical administrative and operational support to three Operating Partners and two Vice Presidents, with a focus on calendar management, event coordination, office operations, and cross-functional collaboration. This opportunity is ideal for a proactive, adaptable professional with exceptional organizational and communication skills who thrives in a fast-paced, team-oriented environment.

Administrative Assistant Responsibilities:

• Coordinate and maintain multiple complex calendars across executives; anticipate scheduling conflicts and provide solutions proactively
• Support planning and logistics for firm-wide and team-specific events, including annual meetings and CEO conferences
• Maintain office supplies, common areas, and mail distribution
• Serve as the onsite point of contact for day-to-day office needs
• Process expense reports
• Prepare and distribute documents, scan and organize files
• Maintain CRM entries in Deal Cloud
• Work closely with two existing EAs to ensure seamless coverage
• Provide backup support during vacations or absences
• Anticipate team needs and address issues before they arise
• Manage competing priorities in a dynamic, fast-moving environment

Administrative Assistant Requirements:

• 2+ years of administrative or office support experience in a professional services environment
• Strong proficiency in Microsoft 365
• Hands-on experience with Concur for expense reporting
• CRM experience
• Polished written and verbal communication skills
• Highly organized, proactive, and able to manage multiple priorities
• Comfortable working with senior executives and maintaining professionalism
• Event planning and coordination experience is a plus
• Exposure to private equity, hedge funds, venture capital, or high-end consulting firms is preferred
• Familiarity with Zoom, MS Teams, Dropbox is a plus

Benefits (If Converted to Full-Time):

• Competitive base salary
• Comprehensive health benefits
• 401(k) with company match
• Life Insurance
• Dental, Vision, FSA, HSA, and Disability Plans available
• Generous PTO

This is a fantastic opportunity for a service-minded administrative professional looking to grow in a dynamic private equity environment where your contributions are seen, valued, and rewarded. Apply now!

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