A growing construction services company in Maryland is seeking a highly organized and detail-oriented Assistant Controller / Office Administrator to support financial operations and business administration. This hybrid role will work directly with the CEO and Head of Operations to ensure accurate financial reporting, manage compliance responsibilities, and keep the company’s administrative processes on track. This is an opportunity for someone who enjoys wearing many hats, thrives in a fast-paced environment, and is excited about the potential to grow into a strategic finance leader. The ideal candidate is a sharp, self-motivated professional who brings strong financial acumen, solid organizational skills, and a proactive mindset to the table. 

Assistant Controller/Office Administrator Responsibilities: 

• Process payroll and manage related records 
• Maintain bookkeeping and ensure AP/AR compliance 
• Monitor cash flow and report regularly to leadership 
• Track and manage recurring payments and vendor invoices 
• Serve as the primary point of contact for the external CPA firm 
• Maintain and oversee financial records and documentation for year-end taxes 
• Organize and manage company licenses, insurance policies, and benefits tracking 
• Oversee contract awards and project budgets 
• Track and report on job costing, ensuring alignment with budgets 
• Prepare financial reports for lenders and internal stakeholders 
• Analyze contractor payment applications and manage capital calls 
• Support light HR functions such as benefits enrollment and tracking 
• Maintain inventory and material records via software 
• Assist in software upgrades for project accounting tools 
• Ensure compliance with internal controls and general accounting standards 

Assistant Controller/Office Administrator Requirements: 

• 3–5 years of experience in a finance or accounting-focused role 
• Degree in accounting, finance, or a related field (or equivalent experience) 
• Proficiency in QuickBooks 
• Familiarity with Microsoft Excel, SmartSheets, and Microsoft Office Suite 
• Strong understanding of job cost accounting 
• Experience in construction or building maintenance preferred 
• Highly organized with excellent follow-through and communication skills 
• Comfortable working in a hands-on, dynamic, team-oriented environment 
• Willing to be onsite five days a week initially 
• Must enjoy a collaborative work environment 

Benefits: 

• Bonus Opportunity 
• Hybrid work model 
• Medical insurance 
• 401(k) 
• PTO and holidays 
• Growth Opportunities 
• Family-oriented, communicative team culture 

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