About: Boutique Recruiting is a privately held staffing firm specializing in Finance, Accounting, Administration, Customer Service, and other professional services. As a fast-growing organization featured on the INC 5000 list for the fifth time, we are proud to be consistently recognized as one of the best companies to work for by the San Diego Business Journal.

As we continue to grow, we are seeking a polished, tech-savvy, and well-organized Receptionist/Office Manager to support our busy and fast-paced team! This role is essential to our company, where you’ll be responsible for creating a warm and welcoming atmosphere for our clients and visitors while ensuring smooth office operations. The ideal candidate is a versatile professional with a structured approach who can also think creatively. We are looking for a strong communicator who is upbeat, persistent, and proactive, with exceptional follow-through. The ability to work efficiently at a high-speed capacity without losing attention to detail is critical for this role! This is the perfect opportunity for an ambitious professional who wants to level up their administrative career while making significant contributions to our ongoing success!

Salary: $55,000 / year

Receptionist/Office Manager Responsibilities:

• Offer a positive and friendly first impression as you greet clients, guests, and visiting colleagues
• Answer and respond to telephone calls professionally and courteously
• Maintain a professional appearance of the front desk and reception area
• Open and close the office in accordance with company protocols
• Manage receipt and distribution of packages, letters, and deliveries while maintaining a guest log
• Schedule and coordinate conference rooms and meetings; ensure rooms are cleaned and organized
• Assist in placing catering orders for meetings and events, including setup and cleanup
• Maintain the kitchen by ordering food and drinks and keeping the space clean and stocked
• Assist other departments with various administrative projects as necessary
• Support event planning and preparation for corporate meetings
• Print and organize reports for management and corporate meetings
• Provide scheduling support for executives as needed

Receptionist/Office Manager Requirements:

• Interest or previous experience in recruiting or sales support is preferred
• Bachelor’s degree is highly preferred
• Excellent interpersonal and communication skills, both verbal and written
• Proactive self-starter with high attention to detail and strong organizational skills
• Ability to prioritize effectively in a fast-paced environment
• Tech-savvy with the ability to quickly learn new systems; working knowledge of business procedures and office equipment
• Experience with ATS systems, Salesforce, Excel, and PowerPoint is a plus
• Adaptable to frequent process changes and a fast-paced environment
• Devoted to your own personal and professional growth

Benefits:

• 100% paid medical insurance
• 401(k) match
• Paid holidays
• Work/life balance
• Daily coffee and snacks on us!
• SO much more

Why join?

This is an incredible opportunity to be part of a fast-growing national organization. This role offers a lot of growth and upward mobility in a sales-focused, relationship-building atmosphere. This is truly a wonderful opportunity to work with a high-performance team that will open many other doors.