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Wealth Management Administrative Assistant

Plymouth, MN 55447

Posted: 01/23/2023 Employment Type: Permanent Industry: Wealth Management Job Number: 16542 Pay Range: $50,000 - $55,000

Job Description

A full-service financial investment consulting company is looking for a Wealth Management Administrative Assistant in Plymouth, MN. This candidate will be responsible for serving as the main point of contact for the clients of the firm’s financial advisor(s) by providing operational support and exceptional customer service.

Pay Range: $50,000-$55,000 DOE

  • Manage the client relationship, including but not limited to: scheduling of meetings, researching and responding to client needs and requests in a timely manner, and providing information within regulatory limits.
  • Effectively communicate with financial advisor(s) on all client-related areas, concerns and issues.
  • Complete reminder calls the day before for any client appointments with the advisor(s).
  • Communicate with all clients to facilitate rollovers, beneficiary designations, online access and other account maintenance functions.
  • Prepare all necessary documents and reports for client meetings, as well as handle all post-meeting responsibilities, as needed.
  • Check Customer Service Logs on a daily basis and take action as necessary.
  • Monitor recurring distribution list to ensure that sufficient funds are available.
  • Process, track and follow-up on all client paperwork, distributions, investment transfers, service requests and check deposits.
  • Scan and file documents into eFile Cabinet.
  • Ensure client RMDs are completed prior to year-end.
  • Assist with incoming calls if the main line is busy.
  • Back up other financial and administrative assistants as needed.
  • Other duties, as assigned.

  • 1-2 years of experience in the wealth management industry
  • Must have knowledge of Microsoft Word, Microsoft Excel, Morningstar, Microsoft Outlook, Redtail and/or pertinent financial software.
  • Bachelor’s degree in finance or accounting preferred
  • MN Notary Public required, or willing to obtain upon hire.

  • Health, Dental, Vision
  • 401(k) 6% match (Eligible after 90-days)
  • Short Term Disability/Long Term Disability, Life Insurance
  • 10 Paid Holidays
  • 15 days PTO
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