Senior Executive Assistant

About: Boutique Recruiting is a privately held boutique staffing firm. We provide premier recruiting services in the areas of Finance, Accounting, Administration, Customer Service, and all other professional services. We are a fast-growing organization, recently featured on INC 5000 and continuously nominated best companies to work for and fast-growing companies by San Diego Business Journal.

As we continue to grow, we are seeking a polished, high-level Senior Executive Assistant with a standout background in sales support. We are looking for a dynamic, versatile, and forward-thinking professional to provide high-level support for our creative and visionary CEO. This is not your typical PM or EA role, it's a perfect blend of both which means we are looking for someone with strong integrity, intellectual curiosity and a keen intuition who is capable of managing a variety of projects. The right person for this role will have a combination of creative vision and practical skills, along with the ability to work at high-speed capacity with flawless execution and exceptional follow-through. We are looking for someone upbeat, intuitive, well-organized, and tech-savvy with a quick learning curve. Someone honest, loyal, innovative, thoughtful, and able to multi-task and manage their time well.

This position offers the unique opportunity to challenge yourself and grow intellectually in a role where no two days are ever the same. It s the chance to become part of something truly special in a modern and fun work atmosphere where you will hold a key position that directly impacts our success. Your tasks will include a blend of administrative, technical, personal and sales-related activities where you ll be involved in meeting preparation and note-taking, managing communications, organizing company-wide meetings, assisting with metrics, tackling various projects that require a sharp eye for detail and occasionally making a good cup of tea if necessary! We need someone passionate and excited to take on an essential role in keeping our operations streamlined, our strategies on point, and our CEO empowered to take the company to a new global level!

Salary Rage: Up to $120,000 base DOE + bonus

Executive Assistant Requirements:

• 7 years minimum of experience as an Executive Assistant to female CEO
• Must have strong Salesforce experience as well as extremely technologically savvy to work in multiple systems
• Exceptional organizational and planning skills, with a focus on prioritizing and multitasking
• Must be skilled in negotiation, with the capability to maintain composure and efficiency under pressure
• Must demonstrate a deep sense of loyalty, with a history of long-term commitments in previous roles, underscoring strong respect for confidentiality
• Must be ultra tech savvy, with the ability to manage emails, coordinate projects, and assist with various technical needs
• Must be a creative thinker capable of turning ideas into reality
• Must be quick to adapt to new priorities and capable of adjusting strategies on the fly
• Must have strong communication skills, both written and verbal, ensuring clear and effective exchanges
• Must be experienced in managing LinkedIn and other social media platforms
• Must be open to taking direction and working collaboratively across teams
• Must be capable of meeting tight deadlines and managing tasks efficiently in a fast-paced environment
• Must possess a high intellectual capacity that drives a passion for creativity, innovation and excellence
• Must work well and a high-pressure fast-paced, sales environment
• Needs to be extremely comfortable working across multiple departments such as marketing, recruiting, operations, sales, technology, and administration

Executive Assistant Responsibilities:

• Manage the CEO s inbox, clearing it of Spam and responding appropriately and professionally
• Create meeting agendas for leadership and department meetings
• Attend and take notes during management and leadership meetings that take place once a week, send out action items and follow up on discussed points as well as follow through to ensure all projects get completed from ideas set during the management meeting
• Manage the CEO s communications and respond to LinkedIn messages
• Coordinate company-wide meetings
• Plan company events (i.e. Team building, Holiday Party, on-site parties)
• Analyze business metrics and manage Salesforce data
• Negotiate with vendors, handle communication from initial contact through event date
• Support sales-related activities
• Assist in recruiting and screening candidates
• Optimize the CEO's calendar for efficient time management
• Collaborate with the CEO's personal assistant to ensure unified support
• Maintain confidentiality across all forms of communication
• Keep digital workspaces tidy, including managing emails and Slack
• Respond to the CEO's personal and professional requests as needed
• Project management across all company departments
• Occasionally handle personal requests (i.e. schedule appointments)

Benefits:

• 100% paid medical insurance
• Dental and vision insurance
• 401(k) match
• Paid holidays
• Work/Life balance
• Daily coffee and snacks on us
• SO much more!!

Why join?

Boutique Recruiting offers a fun work environment with music, a close team environment with room for growth. We are truly seeking a rock star. We are truly revolutionizing the staffing industry and looking for a candidate with an entrepreneurial mindset who would be excited to join a fast-growing company!