Sales Support Admin Assistant

About: Boutique Recruiting is a privately held boutique staffing firm. We provide recruiting services in the areas of Finance, Accounting, Administration, Customer Service, and all other professional services. We are a fast-growing organization, recently featured on INC 5000 and continuously nominated best companies to work for and fast-growing companies by San Diego Business Journal.

As we continue to grow, we are seeking a Sales Support Assistant to support our rockstar sales team. This is a critical role that involves managing communication channels, scheduling, and maintaining a highly organized workflow to ensure smooth operations within our fast-paced and rapidly growing organization. The ideal candidate will be a Jack/Jill of all trades and is structured, but able to think outside the box and a strong communicator. Someone tech-savvy and versatile who learns quickly and can multi-task effectively while managing shifting priorities with exceptional follow-through.

We are looking for somebody who works at an extremely fast capacity with hyper attention to detail in a high-energy and fast-paced environment. This role is perfect for a polished and ambitious individual who is interested in starting a career in sales! With us, you will gain valuable industry exposure with mentorship from an award-winning team in a vibrant and innovative start-up atmosphere where no two days are ever the same. We have a culture that is modern, supportive, and fun where personal well-being and professional development are prioritized. If you re looking for the chance to be a part of something truly special at a forward-thinking company where you can grow quickly and advance your career, this is an opportunity you don t want to miss!

Sales Support Assistant

Pay Range: $50,000 - $55,000 / year DOE

Responsibilities:

• Maintain up-to-date information on open slots and active interviews
• Manage a large volume of communications across a high volume of slack channels
• Conduct feedback calls, send interview invites, and aid in candidate submissions
• Manage interview logistics, including conflict resolution and call scheduling
• Confirm interviews, manage job openings, and assist with candidate processes
• Coordinate interview times across time zones, especially with East Coast schedules
• Send professional thank-you notes and references
• Initiate and monitor reference and background checks, providing daily updates to Account Managers
• Maintain prompt communication via text, email, and phone, supporting reference checks and sales
• Keep office organized, handle errands, and provide general support
• Follow up with clients to guarantee satisfaction and service excellence
• Quickly prepare and dispatch contracts for a streamlined onboarding
• Accurately maintain client and candidate interaction records/notes in the system

Requirements:

• 1+ year of experience with sales professionals or related industry recent college graduates are encouraged to apply
• Interest or previous experience in recruiting or sales support is preferred
• Bachelor s degree is highly preferred
• Excellent communication skills both written and verbal
• Results-oriented mindset with a drive to achieve success
• Someone who is savvy and performs best when thinking on his/her feet
• Tech-savvy, with experience in general CRM
• Proficiency in Quickbooks and Salesforce is preferred
• A quick learner with a positive attitude, and approaches challenges with an inquisitive mindset
• Devoted to your own personal and professional growth
• Must be able to work onsite in the heart of downtown San Diego, CA

Benefits:

• 100% paid medical insurance
• 401(k) match
• Paid holidays
• Work/life balance
• Fun company events
• Daily coffee and snacks on us!
• SO much more

Why join?

This is an incredible opportunity to be part of a fast-growing national organization. This role offers a lot of growth and upward mobility in a sales-focused, relationship-building atmosphere. This is truly a wonderful opportunity that will open many other doors.

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