Receptionist

About: Boutique Recruiting is a privately held boutique staffing firm. We provide recruiting services in the areas of Finance, Accounting, Administration, Customer Service, and all other professional services. We are a fast-growing organization, recently featured on the INC 5000 list for the 5^th time and are consistently nominated as one the best companies to work for and fast-growing companies by San Diego Business Journal.

As we continue to grow, we are seeking a polished, tech-savvy, and well-organized Office Manager/Executive Assistant to support our busy and fast-paced team! This role is essential to our company, where you ll be responsible for creating a warm and welcoming atmosphere for our clients and visitors while ensuring smooth office operations and providing direct support to our senior executives. The ideal candidate is a versatile professional with a structured approach who can also think creatively. We are looking for a strong communicator who is upbeat, persistent, and proactive, with exceptional follow-through. The ability to work efficiently at a high-speed capacity without losing attention to detail is critical for this role! This is the perfect opportunity for an ambitious professional who wants to level up their administrative career while making significant contributions to our ongoing success!

Junior Executive Assistant/Office Manager

Salary Range: up to $65,000 / year DOE

Junior Executive Assistant/Office Manager Responsibilities:

• Offer a positive and friendly first impression as you greet clients, guests, and visiting colleagues
• Answer and respond to telephone calls with professionalism
• Maintain a professional appearance of the front desk and reception area
• Open and close the office according to office protocols
• Manage the guest log and oversee the receipt and distribution of packages, letters, and deliveries
• Schedule and coordinate conference rooms and meetings; ensure they are clean and organized
• Assist in catering orders for meetings and events, including setup and cleanup
• Maintain a well-stocked and clean kitchen by ordering food and drinks
• Support other departments with various administrative projects as necessary
• Assist with event planning and preparation for corporate meetings and management reports
• Provide scheduling support for executives as needed

Junior Executive Assistant/Office Manager Requirements:

• Interest or previous experience in recruiting or sales support is preferred
• Bachelor s degree is highly preferred
• Excellent interpersonal and communication skills, both verbal and written
• Proactive, self-starter with high attention to detail
• Working knowledge of business procedures and office equipment
• Tech-savvy and able to pick up systems quickly
• Experience with ATS systems, Salesforce, Excel, and PowerPoint a plus
• Adaptable to fast-paced environments and comfortable with handling frequent process changes
• Strong organizational skills with the ability to handle multiple tasks and prioritize effectively
• A quick learner with a positive attitude, and approaches challenges with an inquisitive mindset
• Devoted to your own personal and professional growth

Benefits:

• 100% paid medical insurance
• 401(k) match
• Paid holidays
• Work/life balance
• Daily coffee and snacks on us!
• SO much more

Why join?

This is an incredible opportunity to be part of a fast-growing national organization. This role offers a lot of growth and upward mobility in a sales-focused, relationship-building atmosphere. This is truly a wonderful opportunity to work with a high-performance team that will open many other doors.