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Proposal Coordinator

Santa Ana, CA

Posted: 07/23/2024 Employment Type: Direct Hire Category: Administrative;Operations Job Number: a0CUm00000IhkYgMAJ Location Requirements: null Industry: Construction

Job Description

An innovative architectural design firm is seeking a talented Proposal Coordinator to join their team. In this role, you will own the entire proposal process from start to finish, collaborating closely with the Marketing Manager to produce high-quality proposals. You'll coordinate with architects, subcontractors, and clients, maintain the project database, and ensure all deadlines are met. This position requires strong attention to detail, exceptional communication skills, and the ability to prioritize tasks effectively. You can look forward to a hybrid work style with one day at home and four days in the office, offering a perfect blend of flexibility and teamwork.

Salary Range: $50,000 - $65,000 DOE

Proposal Coordinator Requirements:

  • 1-2 years of proposal experience in the architectural, construction, or engineering industry
  • Must be proficient in Adobe InDesign and Microsoft Office
  • Bachelor's degree
  • Experience in Construction and Engineering Industry
  • Experience Architectural Industry is preferred
  • Strong organizational and communication skills
  • Ability to meet strict deadlines and handle multiple projects simultaneously

Proposal Coordinator Responsibilities:

  • Coordinate with architects, subcontractors, engineers, and consultants to gather necessary proposal qualifications and fees
  • Review past proposals and ensure new proposals align with established standards
  • Work closely with the Marketing Director to prioritize tasks and meet all deadlines
  • Communicate proposal deadlines and project details to the team
  • Maintain a clean and updated database of ongoing projects, client information, and deadlines
  • Schedule delivery due dates for drafts and final proposals, ensuring all materials are reviewed and approved by the proofreader and manager
  • Oversee the final steps of printing, binding, packaging, and delivering proposals


  • Medical, Dental and Vision insurance
  • Eligibility for medical coverage after 60 days
  • 401k with 3% match after 60 days
  • 2 weeks of paid time off (PTO)
  • Flexible spending account (FSA)
  • Life insurance
  • Hybrid schedule

If you are a motivated individual who is passionate about the architectural industry and has 1-2 years of proposal experience, we encourage you to apply!


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About Santa Ana, CA

Ready to take the next step in your career? Explore our job opportunities in the vibrant city of Santa Ana, California, where endless possibilities await. Nestled in Orange County, Santa Ana offers a delightful blend of diverse cultures, stunning art galleries like the Bowers Museum, theaters such as the Yost Theater, and mouthwatering cuisine at the 4th Street Market. Home to the professional sports teams like the Orange County Soccer Club, this city also boasts serene parks like Santiago Park for outdoor enthusiasts. Come be a part of a community brimming with charm and growth opportunities – your dream job could be just a click away.
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