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Project Manager/Executive Assistant

San Diego, CA

Posted: 05/03/2024 Employment Type: Direct Hire Category: null Job Number: a0CUm000010YNOcMAO Pay Range: $90000 Location Requirements: null Industry: Staffing/Recruiting

Job Description


About: Boutique Recruiting is a privately held boutique staffing firm. We provide premier recruiting services in the areas of Finance, Accounting, Administration, Customer Service, and all other professional services. We are a fast-growing organization, recently featured on INC 5000 and continuously nominated best companies to work for and fast-growing companies by San Diego Business Journal.

As we continue to grow, we are searching for a polished, high-caliber Project Manager/Executive Assistant with a standout background in sales support. We are looking for a versatile, trustworthy and forward-thinking professional to provide high-level support for our creative and visionary CEO. This is not your typical PM or EA role, it s the perfect hybrid of both We are looking for an exceptional individual with strong integrity who can truly help make the magic happen. Someone with creative vision and practical skills, capable of working at high-speed capacity with flawless execution and exceptional follow-through. Someone upbeat, intuitive, well-organized, and tech-savvy with a quick learning curve. Someone honest, loyal, innovative, thoughtful, and able to multi-task and manage their time well.

This position offers the unique opportunity to challenge yourself and grow intellectually in a role where no two days are ever the same. It s the chance to become part of something truly special in a modern and fun work atmosphere where you will hold a key position that directly impacts our success. Your tasks will include a blend of administrative, technical, personal and sales-related activities where you ll be involved in meeting preparation and note-taking, managing communications, organizing company-wide meetings, assisting with metrics, tackling various projects that require a sharp eye for detail and occasionally making a good cup of tea if necessary! We need someone passionate and excited to take on an essential role in keeping our operations streamlined, our strategies on point, and our CEO empowered to take the company to a new global level!

Position: Project Manager & Executive Assistant

Salary Range: Up to $90, 000 / year DOE

Project Manager/Executive Assistant Requirements:
  • 2-10 years of experience as an Executive Assistant, with a strong background in sales support
  • Exceptional organizational and planning skills, with a focus on prioritizing and multitasking
  • Must be able to perform some recruiting activities, such as screening candidates and coordinating interviews
  • Must be skilled in negotiation, with the capability to maintain composure and efficiency under pressure
  • Must demonstrate a deep sense of loyalty, with a history of long-term commitments in previous roles, underscoring strong respect for confidentiality
  • Must be tech savvy, with the ability to manage emails, coordinate projects, and assist with various technical needs
  • Must be a creative thinker capable of turning ideas into reality
  • Must be quick to adapt to new priorities and capable of adjusting strategies on the fly
  • Must have strong communication skills, both written and verbal, ensuring clear and effective exchanges
  • Must be experienced in managing LinkedIn and other social media platforms
  • Must be open to taking direction and working collaboratively across teams
  • Must be capable of meeting tight deadlines and managing tasks efficiently in a fast-paced environment
  • Must possess a high intellectual capacity that drives a passion for creativity, innovation and excellence
  • Familiarity with Salesforce is preferred to effectively support sales-related tasks

Project Manager/Executive Assistant Responsibilities:
  • Attend and take notes during CEO's meetings and follow up on discussed points
  • Manage the CEO s communications and respond to LinkedIn messages
  • Coordinate company-wide meetings and take ownership of company/corporate event planning
  • Manage vendor relationships
  • Analyze business metrics and manage Salesforce data
  • Manage tech stack projects;evaluating vendors, quote management, etc.
  • Support corporate and leadership teams with HR projects, commercial projects, and IT related
  • Lead and complete other ad hoc projects, as needed
  • Support sales and marketing teams with lead generation and branding projects
  • Organize the CEO's schedule, files, and workspaces
  • Assist in recruiting and screening candidates
  • Optimize the CEO's calendar for efficient time management
  • Collaborate with the CEO's personal assistant to ensure unified support
  • Maintain confidentiality across all forms of communication
  • Keep digital workspaces tidy, including managing emails and Slack
  • Respond to the CEO's personal and professional requests as needed

Benefits:
  • 100% paid medical insurance
  • Dental and vision insurance
  • 401(k) match
  • Paid holidays
  • Work/Life balance
  • Daily coffee and snacks on us
  • SO much more

Why join?

Boutique Recruiting offers a fun work environment with music, a close team environment with room for growth. We are truly seeking a rock star. We are truly revolutionizing the staffing industry and looking for a candidate with an entrepreneurial mindset who would be excited to join a fast-growing company!




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