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Office Manager
Job Description
An event management and marketing company based in Pelham, NY is searching for a proactive and adaptable Office Manager to join their team! The company is looking for candidates who are open to either full-time or part-time work, primarily done in the office but with some remote work and onsite, event-related options. They need someone who is efficient, detail-oriented, and capable of handling a variety of bookkeeping and office administrative tasks independently. The position is unique in that it offers the chance to grow from part-time to full-time, or be full-time from the start especially if you are interested in potentially assisting with the events.
The role involves tasks such as office administrative duties, AP/AR, monthly closings, journal entries, and managing finances for a property owned by the company. If you’re interested in becoming an integral part of a fun, positive, passionate and family-oriented company, where you’ll enjoy fun team activities with your co-workers and the chance to become more involved in the event planning industry, then don’t miss out by applying today!
Pay Range: $30 - $35/hr DOE
Responsibilities:
- Manage accounts payable, including bill payments
- Perform office administrative duties
- Upload all documentation to QuickBooks
- Work with clients to ensure timely reimbursements for upfront expenses (e.g., tents, signage, bathrooms, equipment)
- Handle accounts receivable, including sending invoices and ensuring prompt payment from clients
- Conduct month-end close, journal entries, and debits/credits in QuickBooks
- Manage financial aspects of the company's Airbnb/property in Vermont
- Oversee the company's checkbook
- Pay 1099 contractors
- Collect mail and act as a liaison with health benefits providers
- Potentially assist with event planning and coordination as an additional growth opportunity
Requirements:
- Minimum of 3-5 years of bookkeeping experience
- Proficient in QuickBooks desktop
- Bachelor's degree in accounting is plus but not required
- Excellent organizational skills with a focus on accuracy and thoroughness
- Strong communication and interpersonal skills for teamwork and client interaction
- Ability to work independently, manage time well, and handle various tasks simultaneously
- Proactive and adaptable, open to learning and taking on new challenges
- Enthusiasm for engaging in event-related activities as a growth opportunity
- Commitment to working in a nonprofit environment, driven by a passion for the mission
Benefits:
- Growth opportunities
- Flexible schedule
- Part-time or Full-time hours
- Family-oriented, mission-driven environment
- Fun team events and holiday parties
If you’re looking for a passionate, non-corporate work atmosphere within the event planning and management industry, apply now!
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