Office Manager

Onsite

A fast-growing firm in Coconut Grove, Miami is looking for an Office Manager to oversee daily office operations in a dynamic and fast-paced environment. The role involves managing vendor relationships, coordinating meetings and events, maintaining office supplies, and ensuring smooth office functionality. The ideal candidate will be organized, proactive, and have strong communication skills. This position is great for someone eager to take on new challenges and grow into an Executive Assistant role as they develop within the company.

Salary Range: $50,000 - $55,000 / year DOE

Office Manager Responsibilities:

• Manage day-to-day office operations, ensuring a clean, organized, and fully functional workspace
• Coordinate with vendors for office services, repairs, and IT support
• Schedule and organize meetings, appointments, events, and team activities
• Oversee inventory management, including ordering supplies and maintaining stock
• Serve as the point of contact for visitors, directing them appropriately and creating a welcoming environment
• Support executive events by handling logistics, reservations, and event coordination
• Assist the Chief of Staff with administrative tasks and project coordination
• Uphold confidentiality when handling sensitive information and financial data
• Proactively identify areas for improvement to enhance office efficiency and culture

Office Manager Requirements:

• 1+ years of experience in an office management or similar administrative role
• Proficiency in Microsoft Office Suite, including Teams, Outlook, and Excel
• Strong organizational and time management skills with the ability to multitask
• Exceptional verbal and written communication skills for interaction with various stakeholders
• Positive, proactive attitude with a growth-oriented mindset
• Polished and professional demeanor, with the ability to work both independently and collaboratively
• Proven ability to handle scheduling and vendor coordination with efficiency and discretion

Benefits:

• Unlimited discretionary PTO, aligned with the NYSE holiday schedule
• 90% employer-paid medical, dental, and vision coverage
• Access to onsite pool and gym facilities shared with the building's hotel amenities
• Opportunity for growth, with the potential to transition into an Executive Assistant role
• Collaborative and supportive work environment with regular team events and networking opportunities

Apply Now!