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Front Desk Administrator

Oakland, CA

Posted: 05/09/2024 Employment Type: Direct Hire Category: Administrative Job Number: a0CUm000013gbliMAA Pay Range: $20 - $23 Location Requirements: Onsite Industry: Legal Services

Job Description

A leading provider of mediation and arbitration services is seeking a polished and detail-oriented Front Desk Administrator to join their dynamic team! This is a great opportunity for an ambitious and tech-savvy professional with at least 1-2 years of office admin experience who is outgoing and enjoys working in a fast-paced environment with lots of client interactions. The firm looks to promote from within, so if you are looking for momentum to build an administrative career in the legal industry, this is your chance. You can look forward to a generous benefits package, including a wellness allowance, ample time off, paid holidays, bi-annual bonuses, and a welcoming firm to call home.

Salary Range: $20 - $23 / hour DOE

Front Desk Administrator Requirements:
  • 1-2 years of office, admin, or receptionist experience
  • Tech-savvy with the ability to learn and navigate new software or systems
  • Strong attention to detail, ability to multi-task and adapt to changing priorities
  • Ability to handle client interactions with professionalism and patience
  • Outgoing, organized, and comfortable in a fast-paced environment
  • Legal experience (paralegal, legal assistant, public sector, or court system) is preferred
  • Familiarity with MS Office and Adras (internal software) is preferred

Front Desk Administrator Responsibilities:
  • Greet and assist attorneys and their clients, ensuring a smooth check-in process and proper room assignments
  • Manage incoming calls on a multi-line phone system and handle mail processing
  • Organize and process legal documents within our internal system
  • Set up conference rooms and manage virtual meetings for effective collaboration
  • Handle general administrative tasks, such as ordering office supplies
  • Support staff with document printing and coordinating lunch orders as needed
  • Coordinate with mediators and retired judges to facilitate arbitration and mediation sessions
  • Monitor conference room usage and ensure readiness for meetings or events

  • Medical, Dental and Vision insurance
  • 401K Plan with safe harbor and profit sharing
  • 2 weeks PTO
  • 3-7 days PSL
  • 13 paid holidays
  • Birthday off
  • Growth opportunities
  • Biannual performance-based bonuses

If you re ready to get your foot in the door to build a rewarding career in the legal industry, apply now!

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About Oakland, CA

Explore exciting job opportunities in the vibrant area around Oakland, California! Known for its eclectic mix of cultures, thriving arts scene, and stunning views of the San Francisco Bay, Oakland offers a unique blend of urban energy and natural beauty. Home to landmarks like Jack London Square and the Oakland Museum of California, as well as renowned eateries serving up delicious cuisine from around the world, this region is a melting pot of creativity and innovation. With professional sports teams like the Golden State Warriors and the Oakland Athletics, plus an array of theaters, parks, and recreation areas like Redwood Regional Park, job seekers in Oakland can enjoy a dynamic work-life balance unlike anywhere else. Embrace the charm and endless possibilities that Oakland has to offer - your next career opportunity awaits!
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