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Executive Assistant

San Diego, CA 92108

Posted: 04/14/2023 Employment Type: Permanent Category: Administrative Job Number: 17962

Job Description

Boutique Recruiting
591 Camino de la Reina Suite 740
San Diego, CA 92108

Boutique Recruiting has been recognized as an INC 5000 company for the last five years in a row due to our high-growth. We have also been nominated by the Staffing Industry Association for Best National Staffing Firms to work for. Our continuous achievements have earned dozens of awards; we are most proud of our collaborative culture. We are seeking an Executive Assistant to the CEO to assist with the growth of the solid team that we have created.

We are VERY different from your typical recruiting firm. We provide a boutique service to all our clients and candidates to ensure we find the right match based on experience, culture, and technical skill set. We have high trust in our employees and first and foremost want them to succeed both financially and within their careers. Our team offers the BEST compensation package in this industry.

Executive Assistant
  • Step in for the CEO on negotiations when needed for external vendors
  • Stay updated on project status and follow up with colleagues to ensure deadlines are being met as well as move projects along
  • Manage and prioritize internal and external emails and create an organized system
  • Provide administrative assistance including writing and editing emails, drafting office memos, and preparing communication on the CEO’s behalf for company wide communication
  • Organizing meetings, including scheduling, and sending reminders
  • Managing travel including booking airfare, hotel, cars, etc
  • Prioritizing the most sensitive matters and keeping a high level of confidentiality and discretion, especially on decisions impacting the company
  • Represent the company in a positive light through great follow-through skills and sound judgment
  • Conserve the executive’s time by researching and collecting information as needed in advance
  • Act as a liaison between the CEO and employees
  • Assisting with growth of Sales of organization through various tasks
  • Communicate with nanny and kids school as needed
  • Operational assistance of coordinating events and gatherings for company 4-10 times a year

  • Must have 3+ years of experience as an Executive Assistant
  • Interest or previous experience in Sales/Staffing Industry preferred  
  • Bachelor’s degree is highly preferred 
  • Excellent decision-making skills
  • Experience supporting C-level executives in Sales that are hard to anticipate required
  • Must be ultra-organized with high attention to detail
  • Must be personable and approachable
  • A persuasive speaker who loves communicating 
  • Results-oriented mindset with a drive to achieve success 
  • A quick learner with a positive attitude, and approaches challenges with an inquisitive mindset 

  • 100% paid medical insurance  
  • Dental and vision insurance 
  • 401(k) match 
  • Paid holidays 
  • Work/life balance 
  • Daily coffee and snacks on us
  • SO much more 

Why join? 
This is an incredible opportunity to be part of a fast-growing national organization. This role offers a lot of growth and upward mobility in a sales-focused, relationship-building atmosphere.

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