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Executive Assistant
Job Description
Boutique Recruiting has teamed up with a cutting-edge medical device company in Huntington Beach, CA in search of a proactive and confident Executive Assistant to provide support to a high-ranking executive. They are looking for someone polished, detail-oriented, and highly organized with the ability to work under pressure! Data-driven and logical decision-making processes are key attributes to be successful in this role. The company prioritizes its people, reflecting its commitment to excellence, teamwork, integrity, and family values. This focus on valuing employees above all is what sets this company apart as an outstanding place to work in their industry!
Pay Range: $70, 000 - $80, 000 DOE
Responsibilities:
- Manage the Executive VP's calendar, email, and travel arrangements
- Coordinate logistics for sales team activities, including training and onboarding
- Travel for event planning and attendance, including annual conferences and site evaluations
- Oversee email communications, prioritizing and responding as needed
- Assist with scheduling and coordination for sales team leaders
- Utilize Excel for data management and analysis
- Plan and negotiate with vendors for event logistics
- Handle expenses and invoicing with meticulous accuracy
- Draft company-wide memos on behalf of the Executive VP
Requirements:
- 5+ years of experience in an Executive Assistant or high-level administrative role
- Proficiency in Excel, CRM systems, MS Suites, and PowerPoint
- Exceptional organizational skills and detail orientation
- Ability to work under pressure and adapt to micromanagement
- Excellent communication and negotiation skills
- Bachelor's degree
- Experience working with sales teams
- Familiarity with the medical device industry
Benefits:
- Competitive salary
- Medical, Dental and Vision insurance
- PTO + floating holiday
- Company holidays
- 401K plan
- Life insurance
- Family-like work culture
- Innovative industry
Apply now!
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