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Event Coordinator

Scottsdale, AZ

Posted: 01/31/2025 Employment Type: Direct Hire Category: Administrative Job Number: a0CUm00002HivBGMAZ Location Requirements: Onsite Industry: Education;Nonprofit

Job Description

Onsite

A thriving non-profit organization is seeking an experienced Event Coordinator to plan and execute high-impact educational events. Reporting to the Senior VP of Events, this role will lead event logistics, budget planning, vendor coordination, and execution for conferences, regional events, and training programs. The ideal candidate is highly organized, proactive, and capable of managing large-scale events while working collaboratively in a fast-paced, mission-driven environment.

Event Coordinator Responsibilities:

  • Plan and execute up to 6 major events per year, including a 1,300-person national conference and a 600-person summer institute
  • Develop and manage event budgets, ensuring cost-effective planning
  • Source and coordinate with vendors, including hotels, caterers, AV teams, and registration services
  • Draft event plans, agendas, and timelines, presenting them to leadership for approval
  • Lead logistics for venue selection, contract negotiations, room setups, and scheduling
  • Work closely with internal teams to align events with the company s mission and goals
  • Oversee on-site execution, managing room control, crowd flow, and event operations
  • Troubleshoot in real time to ensure smooth event delivery
  • Maintain records using MS Office, Salesforce, Pathable, and Concur

Event Coordinator Requirements:

  • 5+ years of progressive event planning experience with large-scale events
  • Experience managing multi-day conferences, including venue selection, budget oversight, and logistics
  • Bachelor s degree required
  • Certified Meeting Professional is preferred
  • Proactive, highly organized, and detail-oriented, with strong problem-solving skills
  • Ability to travel ~10% of the time for event execution

Benefits:

  • Competitive Salary and an annual discretionary bonus
  • 401(k) with 4% match
  • Comprehensive Health Benefits
  • PTO: 2 weeks of vacation + 6 PSL days + 10 paid holidays
  • Growth opportunities within the event management team

This is a highly collaborative, professional environment that values initiative, strategic thinking, and a passion for impactful events in education. If you are an experienced event professional looking for a mission-driven career, apply today!

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About Scottsdale, AZ

Ready to embark on a career adventure in Scottsdale, Arizona? This vibrant city nestled in the heart of Maricopa County offers a perfect blend of desert landscapes, world-class resorts, and a thriving arts scene, promising endless growth opportunities for job seekers. From exploring the iconic Camelback Mountain to indulging in Southwestern cuisine at local favorites like The Mission, Scottsdale is a place where career aspirations and quality of life harmoniously coexist. With nearby attractions like the Scottsdale Museum of Contemporary Art, Taliesin West, and the Scottsdale Stadium - home to the San Francisco Giants during spring training - there is no shortage of unique experiences waiting to be discovered. Dive into our job listings today and unlock your full potential in this dynamic and enchanting city!
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