Administrative Assistant

Onsite

A leader in private-public partnerships and cutting-edge construction management, is seeking a highly skilled Administrative Assistant to provide top-tier support to their Chairman and Operations team in Orlando, FL. This is an exciting opportunity for a detail-oriented and proactive professional to thrive in a fast-paced, dynamic environment. The ideal candidate will possess strong organizational skills, anticipate the needs of senior leadership, and effectively manage multiple priorities with professionalism and discretion.

Administrative Assistant Responsibilities:

• Provide high-level administrative support to the Chairman and Operations team
• Act as a liaison between the Chairman and internal/external stakeholders
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Draft, edit, and distribute memos, reports, and correspondence with attention to detail
• Oversee daily administrative tasks, including handling mail, processing expense reports, and maintaining organized files and records
• Process invoices and manage basic accounting-related tasks
• Support proposal preparation and track key deadlines
• Coordinate and oversee meeting technology, including video conferencing and other tools
• Retrieve and summarize information from emails, minutes, and records as needed
• Maintain and update schedules for vacations, meetings, and events

Administrative Assistant Requirements:

• 3 5+ years in an administrative role
• High school diploma required; bachelor s degree preferred
• Proficiency in Microsoft Excel, Word, and Adobe
• Exceptional written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to work independently and anticipate needs in a fast-paced environment
• Flexibility and multitasking ability to adapt to changing priorities
• Strong interpersonal and customer service skills
• Background in the construction or project management industry is a plus
• Experience with collaboration tools and file-sharing programs is preferred

Benefits:

• Competitive base salary
• Comprehensive medical coverage
• 401(k) retirement plan with a 3% company match
• Generous PTO
• 11 paid holidays annually
• Short-term and long-term disability coverage
• Collaborative and friendly work environment with opportunities for professional growth

This role offers stability, growth potential, and the chance to contribute to nationally acclaimed projects in a company where employees stay long-term and feel valued. Apply now to be part of a forward-thinking company building the future of construction management!

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