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Administrative Assistant

La Costa, CA

Posted: 05/11/2024 Employment Type: Direct Hire Category: Administrative Job Number: a0CUm00000odPLqMAM Pay Range: $25 - $30 Location Requirements: Onsite Industry: Other

Job Description

A life sciences consulting agency in La Costa, CA is searching for an organized and tech-savvy Administrative Assistant to support the company s owner! You will be responsible for managing a busy calendar, coordinating appointments, and ensuring day-to-day operations run smoothly, overall. They are looking for proactive candidates with experience supporting executives who can multi-task well and adapt to changing priorities quickly. You will be working out of a small office in a residential area and benefit from growth opportunities and full benefits package!

Salary Range: $25 - $30 / hour DOE

Administrative Assistant Requirements:
  • Bachelor's degree required
  • 2-3 years of experience supporting an executive, including calendar management and delegate access
  • Proficiency in Microsoft Outlook, particularly delegate access features
  • Strong communication skills with the ability to anticipate needs
  • Solid technical skills and proficiency in Microsoft Office (especially Excel formulas)
  • Experience using an ERP system
  • Familiarity with ToDoits app, SmartSheet, TripIt, Gusto, and DocuSign is preferred
  • Experience with class agency work or life sciences consultancy is preferred

Administrative Assistant Responsibilities:
  • Expertly manage the owner's calendar, including delegate access to Outlook
  • Send daily debriefs regarding meetings, appointments, and priorities
  • Ensure efficient meeting coordination and provide reminders
  • Sync multiple calendars, manage travel schedules, and assist with travel bookings
  • Triage and prioritize emails, manage spam filtering, and communicate effectively
  • Utilize tools like Excel, ToDoits, SmartSheet, TripIt, Gusto, and DocuSign
  • Handle other administrative duties, such as drafting correspondence and reconfirming appointments

  • Medical, Dental and Vision insurance
  • 401K plan
  • Vacation, Sick days and Standard holidays
  • Annual raises and reviews
  • Potential to grow
  • Free parking

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About La Costa, CA

Ready to embark on a career in the enchanting La Costa, California area? Discover exciting job opportunities in this vibrant region known for its beautiful beaches, stunning sunsets, and thriving job market. La Costa offers a perfect blend of work and play with its proximity to iconic attractions like the Legoland California Resort, Carlsbad Flower Fields, and the Museum of Making Music. Indulge in the delicious cuisine, explore art galleries like the Foundry Artist Studios, catch a show at the Moonlight Amphitheatre, or enjoy outdoor adventures at Batiquitos Lagoon. Join us in La Costa and let your career flourish in this dynamic and captivating location!
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