Posted 10/30/2026
Job Number: 18305
Commercial Property Coordinator
La Jolla, California • Onsite
Industry: Real Estate
Job Category: Real Estate
Job Type: Direct Hire
Salary: $60000 - $65000
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Job Description
Position Title: Commercial Property Coordinator
The Commercial Property Coordinator serves as the first point of contact for a small, collaborative property management office, and the position reaches well beyond a traditional front desk. The coordinator supports shopping center and office properties while gaining exposure to leasing, property accounting, tenant improvements, marketing, and construction coordination. The Friday schedule runs from 7:00 AM to 1:00 PM.
The work suits an administrative professional who enjoys staying busy and wants a genuine entry point into commercial property management. The coordinator will read leases, build Excel analyses for tenants, join property walks in the field, and help organize tenant events. Training begins with roughly two weeks of overlap with the current coordinator, followed by hands-on support through the first three months. Pay starts at an entry level, which leaves room to grow as the role expands.
Salary Range: $60,000 – $65,000 / Year DOE
Potential discretionary year-end bonus based on performance
Commercial Property Coordinator Responsibilities
- Serve as the primary front desk representative at the headquarters office, greeting visitors, answering phones, and responding to tenant calls
- Provide administrative support to the commercial property management team across a portfolio of shopping centers and office properties
- Respond to tenant requests and urgent situations, such as leaks and lock issues, with calm and responsive customer service
- Review lease language to determine landlord and tenant responsibilities and learn where to find answers when an issue arises
- Code invoices and assist with data entry as a new accounting system is implemented
- Read the general ledger to identify what a tenant has paid, what is owed, and the remaining balance
- Build Excel breakdowns for tenants, such as a twelve-month history of utility charges when a bill is questioned
- Coordinate small marketing campaigns, holiday tenant events, and year-end tenant gifts
- Join property walks with the VP of Property Management and document items that need attention, such as painting
- Use AI tools, including ChatGPT, within company guidelines to support daily work
Commercial Property Coordinator Requirements
- Approximately one year of administrative experience, including internships or campus jobs, or a bachelor’s degree
- Basic accounting understanding, including the ability to read a general ledger and track amounts paid, owed, and the balance
- Good working knowledge of Excel
- Strong administrative and customer service skills, with a polished and professional presence
- Resourcefulness and the ability to learn quickly, including reading and applying lease language with training
- Sound judgment in the use of AI tools
- Clean driver’s license and a good driving record
- Availability to work onsite at the La Jolla office 40 hours per week, Monday through Friday
- Exposure to commercial or residential property management is preferred
- Accounting exposure is preferred
- Experience with retail, shopping center, or office building management, including internships with a commercial real estate or real estate firm, is preferred
Benefits
- Fully employer-paid medical coverage, along with dental, vision, life, and long-term disability insurance
- 401(k) retirement plan with discretionary employer matching
- Paid time off, vacation that increases with tenure, and paid company holidays, including a paid office closure from December 24 through New Year’s
- Flexible spending and dependent care accounts, plus an employee assistance program
- Entry point into commercial property management with room for the role to expand
Qualified administrative professionals who want early exposure to shopping center operations, lease work, and fieldwork, along with a Friday that ends at 1:00 PM, are encouraged to apply today.
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Job ID: a0CUm00005O2HcHMAV
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