Posted 04/07/2026
Job Number: 15884
Executive Assistant to HR
San Juan Capistrano,, California • Onsite
Industry: Business Services
Job Category: Executive Assistant
Job Type: Direct Hire
Salary: $80,000 - $100,000 / Annually
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Job Description
Position Title: Executive Assistant to HR
An energetic and highly organized Executive Administrative Assistant is sought to provide high-level support to the Senior Human Resources Leader and Vice President of Total Rewards. This role serves as a critical force-multiplier, enhancing leadership productivity and ensuring seamless communication across various stakeholders. The ideal candidate will thrive in a fast-paced environment and will be passionate about facilitating leaders to operate at their highest level. This position demands a proactive professional who can manage multiple responsibilities effectively and adapt to frequent changes. A collaborative spirit and a positive demeanor are essential for success in this dynamic role.
Salary Range: $80,000 – $100,000 / Year DOE
Executive Assistant to HR Responsibilities:
- Support two HR executives and provide ancillary assistance to approximately eleven HR Directors as needed
- Manage complex calendars, prioritize meeting requests, and coordinate intricate travel logistics and expense reporting
- Independently initiate HR projects and lead the planning and execution of internal events, training workshops, and large onsite meetings
- Act as a professional liaison, building positive relationships at all levels of the organization while maintaining strict confidentiality
- Conduct research, gather data, and prepare sophisticated summaries, presentations, and reports to support decision-making
- Proactively manage follow-up tasks and, when necessary, help direct support staff or resources to ensure departmental goals are achieved
Executive Assistant to HR Requirements:
- 3+ years experience as an Executive Assistant with a large volume of calendaring, deadlines, and reporting
- Self-motivated professional with strong work habits, reliability, and pride in delivering high-quality results
- Trusted and thoughtful, exercising sound judgment and maintaining discretion with sensitive information
- Collaborative with a positive personality, sense of humor, and willingness to help others succeed
- Experience with filing/record keeping and maintaining organized physical and online databases
- Experience communicating with various levels within the organization and external clients frequently, via phone and email
- Type A personality with expert-level attention to detail
- Ability to handle changes with grace, particularly frequent changes to schedules
- Associate degree or higher
- Skilled with Excel and able to teach oneself new functions, such as mail merge and metrics (Pivot and V/X Look-up)
- Experience supporting the HR environment is preferred
Benefits:
- Medical, Dental, and Vision coverage
- 401K with a 2% match
- Short-term and Long-term Disability insurance
- Flexible Spending Account and Health Savings Account options
- Tuition reimbursement
- Pet insurance
- Accidental Death and Dismemberment insurance
If you are an Executive Assistant to HR looking to take the next step in your career, apply now! #LI-RB1
Job ID: a0CUm00003xQgwBMAS
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