Posted 03/19/2026
Job Number: 15884

Executive Assistant

San Juan Capistrano,, CA Onsite

Industry:  Business Services

Job Category: Executive Assistant

Job Type:  Direct Hire

Salary:  $80,000 - $100,000 / Annually

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Job Description

Position Title: Executive Assistant

The Executive Assistant provides essential administrative and operational support to the Chief Legal Officer. This role involves managing a complex calendar, coordinating communications, and acting as the primary point of contact for both internal teams and external stakeholders. The Executive Assistant oversees various legal administrative functions, ensuring organization and compliance while maintaining efficient operations within the Legal and Risk Services team. The position demands flexibility and adaptability, particularly in a fast-paced environment with frequent changes. A positive attitude and a collaborative spirit are vital for success in this role.

Salary Range: $80,000 – $100,000 / Year DOE

Executive Assistant Responsibilities:

  • Support the Chief Legal Officer exclusively
  • Manage the CLO’s calendar with a focus on deadlines
  • Prepare expense reports
  • Handle administrative tasks for government agencies
  • Serve as the first contact for general legal inquiries from various stakeholders
  • Act as the primary liaison for outside counsel and regulatory agencies
  • Prepare correspondence, manage travel arrangements, and organize files
  • Collect and organize high volumes of data, ensuring databases are up-to-date
  • Compile data and prepare reports
  • Manage docketing and filings of briefs and notifications
  • Communicate with federal and state agencies and other clients
  • Assist with additional tasks related to the Legal and Risk Services Team’s operations

Executive Assistant Requirements

  • 4+ years of experience as an EA with extensive calendaring, deadlines, and reporting
  • Self-motivated with strong work habits and a commitment to high-quality results
  • Trusted and thoughtful, exercising sound judgment with sensitive information
  • Collaborative with a positive personality and a willingness to help others succeed
  • Experience in filing and record-keeping, maintaining organized physical and online databases
  • Effective communication skills with various organizational levels and external clients
  • Type A personality with expert-level attention to detail
  • Ability to handle frequent changes with grace
  • Associate’s degree or higher
  • Legal or regulatory experience is preferred

Benefits:

  • Medical, dental, and vision coverage
  • 401K with a 2% match
  • Short-term and long-term disability insurance
  • Flexible spending accounts and health savings accounts
  • Tuition reimbursement
  • Pet insurance
  • Accidental death and dismemberment insurance

If you are an Executive Assistant looking to take the next step in your career, apply now! #LI-RB1

Job ID: a0CUm00003xQgwBMAS

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