A privately held real estate investment and property management firm is seeking an on-site Executive Administrator to serve as the organizational anchor of its Sherman Oaks, California office. This individual will provide direct executive-level support to ownership, oversee day-to-day operations, coordinate HR and investor relations activities, and ensure smooth communication across a close-knit, long-tenured team. The ideal candidate is composed, organized, personable, and thrives in an environment where no two days are the same.

Salary Range: $125,000 – $150,000 / year DOE

Responsibilities:

• Serve as primary liaison between the President and internal staff, ensuring priorities are clear and communication flows seamlessly
• Manage correspondence, reports, and investor communications with accuracy and discretion
• Coordinate scheduling, meetings, and logistics for leadership and company events
• Oversee day-to-day office operations including supplies, vendors, and facilities
• Support investor relations through document coordination, distributions, and partner communications
• Manage annual insurance renewals, claims, and compliance requirements
• Partner with HR consultant on recruiting, onboarding, employee relations, and compliance matters
• Assist with financial and administrative functions including banking, documentation, and coordination with CPA and legal teams

Requirements:

• Minimum 7–10 years supporting C-level executives within the real estate or property management industry
• Strong financial acumen with comfort handling banking, acquisitions, insurance, and investor documentation
• Experience in estate-related matters
• Advanced proficiency with Microsoft Office (Word, Excel, Outlook); familiarity with Yardi preferred
• Proven discretion in managing confidential and sensitive information
• Exceptional organization and time management with ability to juggle shifting priorities
• Steady, composed demeanor and strong interpersonal presence
• Bachelor’s degree preferred
• Notary public or willingness to become one

Benefits:

• Medical, dental, and vision coverage
• 401(k) with up to 5% company match
• Flexible spending account for wellness expenses
• Paid vacation, sick days, and paid holidays
• Annual discretionary bonus

Apply Now!

#LI-SB1