A dynamic legal firm is seeking a strategic, proactive, and entrepreneurial Operations Manager to lead and elevate the firm’s administrative and operational functions. This is a high-impact role reporting directly to the Managing Partner, with responsibility for firm-wide operations, billing systems, HR/benefits coordination, vendor relationships, and process optimization. The right candidate will be a dynamic problem-solver who thrives in a boutique, high-performance environment and is ready to bring fresh perspective to a respected, tight-knit litigation firm. This is a rare opportunity to shape and professionalize the internal operations of one of California’s most respected business litigation boutiques.

Salary Range: $100,000 – $130,000 / year DOE

Operations Manager Responsibilities:

• Oversee daily administrative and operational functions across two offices
• Track, manage, and improve billing practices across partners; follow up on outstanding client AR
• Evaluate and implement systems and software for operations, accounting, and reporting
• Assess and improve benefit plans, business insurance, building operations, and vendor contracts
• Act as the liaison between firm leadership and non-attorney staff; provide direct oversight of admin and paralegal support team
• Establish SOPs and streamlined workflows across all support functions
• Support the Managing Partner with meeting agendas, operational projects, hiring, and office initiatives
• Coordinate firm events and culture-building activities
• Create and manage reporting systems for billing, AR, and performance metrics

Operations Manager Requirements:

• 3–5+ years of operations or administrative leadership experience in a professional services firm
• Bachelor’s degree required
• MBA preferred
• Proven track record in optimizing operations, processes, and systems for growing organizations
• Executive presence and ability to manage up while collaborating across teams
• Strong understanding of billing, benefits, insurance, vendor management, and basic accounting oversight
• Technologically savvy; fluent in Microsoft Office, QuickBooks, and open to learning tools like Smokeball or other DMS/timekeeping systems
• Experience working directly with senior leadership and managing support staff
• Strategic thinker with exceptional communication and follow-through

Benefits:

• Competitive base salary
• Bonus opportunities
• Parking
• 401(k) with company match
• Comprehensive health benefits
• Long-term disability coverage
• Hybrid work schedule
• Mileage reimbursement for travel
• Opportunity to grow into a leadership role over time

Apply now!

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