Posted 08/21/2026
Job Number: 17550

Assistant Office Manager

Kansas City, United States Onsite

Industry:  Other

Job Category: Administrative

Job Type:  Direct Hire

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Job Description

Position Title: Assistant Office Manager

Salary Range: $70,000–$90,000 / Year, DOE

This is an opportunity to step into a hands-on operational role with a growing company where organization, accuracy, and follow-through directly impact the business. The Assistant Office Manager will support daily office operations across shipping, invoicing, purchasing, inventory, accounting and administrative functions while becoming a trusted partner to an experienced office leader.

The ideal candidate is highly organized, detail-oriented, and confident working in a fast-moving, blue-collar environment. They will bring strong business fundamentals, some accounting knowledge, and the judgment to learn established processes before identifying opportunities to improve them.

Responsibilities

  • Create packing lists and coordinate incoming and outgoing shipments to keep daily operations moving efficiently
  • Process purchase orders, invoices, bills, credit card statements, and other accounting-related documentation
  • Maintain accurate information within inventory and accounting systems while ensuring numbers and records are entered correctly
  • Answer incoming calls with professional phone etiquette and communicate effectively with customers, vendors, drivers and internal teams
  • Provide administrative support across payroll, HR and general office operations as needed
  • Partner closely with the Office Manager to learn existing workflows, processes and business requirements
  • Manage multiple recurring priorities while adapting to different customer requirements and changing operational needs

Requirements

  • 5+ years of relevant office administration, operations, accounting support, or similar experience for candidates at the salaried level
  • Working knowledge of accounting fundamentals with experience supporting invoicing, purchasing, billing or related financial processes
  • Strong attention to detail with the ability to maintain accuracy while managing repetitive, high-volume tasks
  • Excellent organization, prioritization and professional phone communication skills
  • Confidence working with a variety of personalities in a practical, fast-paced and non-corporate environment
  • Proficiency with Microsoft Office Suite with NetSuite experience strongly preferred
  • Bachelor’s degree preferred but not required, with relevant professional experience valued in place of a degree

Benefits

  • Year-end bonus opportunity
  • Health insurance options + Company-paid life insurance
  • 401(k) eligibility after six months
  • Paid time off with flexibility to negotiate based on experience
  • Significant long-term advancement potential as the company continues to grow

If you are organized, adaptable, and ready to build a long-term career where you can grow from supporting the office to eventually leading it, apply today!

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Job ID: a0CUm00004uRfRSMA0

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